In many admissions procedures for overseas study programs and numerous scholarship calls, letters of recommendation from academic and professional sources are crucial. In academic procedures and scholarship programs, letters of reference are records in which a third party introduces himself, discusses how he came to know you, and explains why he endorses you for the relevant study or scholarship program.
By doing this, the organization or scholarship giver can confirm your integrity and performance while also getting a second opinion on what you're proposing. To put it another way, the main purpose of the recommendation letter is to confirm the details you have provided in other documents (such as the CV and the motivation letter) and learn more about your qualifications.
Contrary to popular belief, letters of recommendation do not necessarily need to be written by "important persons" like the faculty dean or the general manager of the company you have worked for.
Universities prefer letters from people who have encountered you in person and are familiar with your character and competence. Therefore, it is essential to choose references from your instructors, thesis advisors, employers, or in some situations, coworkers.
NOTE: It's possible that these referents don't know how to compose a letter, they want to make sure they give you all you need, or they simply lack the time. You will therefore be requested to give them advice and, in certain situations, to draft a recommendation letter that they will subsequently be expected to read and sign. As a result, you can share and/or consider the following advice:
The following components should be in your letter of recommendation:
Reason: The individual making the recommendation highlights the benefits of the program and specifically calls out why you should attend.
Who the recommender is: The person who refers to you should identify their title, the organization they work for, and their connection to you. For instance:
What the work or program is about: The reader must be made aware of the nature of the program or the work being done by the person the reference recommends. Look at the example below
They suggest you for the following reasons: Similar to the previous recommendation, this one outlines your personality and academic and/or professional qualifications that make you the best fit for the program you're applying to.
Recommendation reiteration: In the letter's last paragraph, the person who recommends you should stress your suitability for the course to which you are enrolling.
For termination or other information: It's a good idea for the person recommending you to be willing to respond to inquiries from the selection committee; therefore, they should prove it at the end of the letter by saying things like:
"Please get in touch with me if you have any other queries."
"I'll be happy to answer any queries you might have."
Request them early: The individuals who will draft your letter of reference most likely have a number of obligations, so it will take them at least a month to complete it. So that you may transmit all the required papers on time, keep that time in mind along with the application deadline.
Share your referents with your resume and motivation letter: The individuals who will compose your letter of reference should ideally be aware of your accomplishments and your drive to participate in the program you are applying to. Therefore, it is strongly advised that you meet with them to discuss your ambitions and experience, as well as to present them with supporting materials like your résumé and motivation letter.
For academic reference letters, you should be very careful about who you choose to serve as a reference and how you contact him to ask for one if you graduated more than two years ago and haven't maintained contact with your instructors.
Language: It is desirable if it is written in English for an English program and that the individual acting as a reference can respond to inquiries in that language. However, since you can include an official translation with your letter of recommendation, this approach is not required.
Size: The recommendation letter should be between 1 and 1.5 pages long, in Times New Roman, Arial, or Calibri, size 12, with standard margins and formatting. By doing this, you can guarantee that it is both specific and adequate.
Cover Sheet: Ideally, the letter should be printed on the official letterhead of the company that your employer works for or the organization to which the teacher belongs. This increases the formality and credibility of the document.
Personal information: The letter must clearly state the recommender's name, phone number, mailing address, and email address. By doing this, the reviewing institution has the chance to get in touch with the individual making the recommendation and confirm the details.